Expiry Manager

What is Expiry Manager?

Expiry Manager is a date-tracking and reminder system for personal and business deadlines. The site describes it as a timing system rather than a filing cabinet: it watches important dates and turns them into a visible plan before a deadline becomes a problem. It is designed for dates with consequences, including passports, insurance, licences, certificates, warranties, contracts, domains, subscriptions, compliance filings, permits, trademarks, memberships, and favourite dates. It supports individuals and businesses, with a focus on personal documents, family responsibilities, business compliance, team certifications, recurring costs, and equipment cover.

How Expiry Manager works

The workflow is built around scanning once and choosing when to be warned. A user photographs a document, and Smart Scan analyses it to find dates and asks the user to confirm them. The page shows an example where a driving licence expiry is detected with 96% confidence, with review required before saving. Reminders can start from six months out, and the system is intended to let users forget about the date until a reminder is due. The old way is described as finding the document, remembering the date, setting a calendar event, and hoping nothing changes. The new way is: scan once, choose when to be warned, forget about it, and act before expiry. Users can track personal documents and business compliance in one place, and access can be shared across a household or a team while private items stay private. Insights highlight due items, missing reminders, and protected status.

Main features

Core features include Smart Scan for extracting dates from documents, configurable reminder plans, calendar integration, folders, subscription tracking, and workspaces for sharing. The subscription tracker monitors monthly costs, annual totals, trials, price changes, and the decision to keep, pause, or cancel. The page gives an example of £286 annual cost avoided from cancellations and plan changes, an annual subscription spend of £1,248, 12 active subscriptions, and sample renewals such as Adobe Creative Cloud, car breakdown cover, cloud storage, and gym membership. Teams can use roles including Owner, Editor, and Viewer, with shared folders, invites, assignment, activity log, and household subscription view. Security features include private-by-default design, encrypted sensitive details, row-level security (RLS) on every user-facing table, access-controlled uploads, export, deletion recovery window, session revoke, and audit trails. Files are never public URLs and are not kept once dates are confirmed. OCR and AI suggestions require explicit confirmation and are never saved silently.

Pricing

Expiry Manager has a Free tier and two paid plans. The Free plan is $0 for one person and includes 12 items, 5 Smart Scans per month, 10 folders, 5 subscriptions, 1 reminder plan per item, calendar, full core reminders, and 30-day soft-delete retention. Premium is $4 per month and removes most limits: unlimited items, folders, and subscriptions, custom reminder timing, advanced search with saved views, export, version history, and subscription analytics with price history. Premium Smart Scan is listed as up to 200 fair use. Teams is $6 per month for up to 5 members and includes everything in Premium plus shared folders, invites and assignment, activity log, household subscription view, 90-day audit retention, and priority support. The pricing page states billing is managed through Stripe, there is no credit card to start, and the free plan is intended to be useful before upgrading.

Common use cases

The product is positioned for personal identity and travel dates such as passports and licences; personal or fleet insurance and MOT renewals; business compliance and staff certifications tracked by person, site, or team; family and team access to shared dates while private items remain private; personal and business subscriptions including renewals, trials, price changes, and annual spend; and warranties, equipment cover, and memberships. It is also relevant for contracts, domains, permits, trademarks, and compliance filings, based on the categories listed on the homepage. The service can be used by one person getting organised or by a small team sharing responsibility.

Limitations

Several limits are visible. The Free plan is capped at 12 items, 5 Smart Scans per month, 10 folders, 5 subscriptions, and 1 reminder plan per item, with 30-day soft-delete retention. Premium has a fair-use Smart Scan limit of up to 200 scans per month, according to the pricing page. Teams supports up to 5 members and has 90-day audit retention. The product is described as a timing system, not a filing cabinet; files are not kept once dates are confirmed, so it may not serve as an archival document storage system. Uploads are access-controlled and never public URLs. OCR and AI suggestions require explicit review before saving. The pages do not state support for larger teams beyond 5 members, and billing is handled through Stripe. The homepage insight area references missing reminders, indicating that reminders depend on user setup and coverage. No pricing beyond the listed monthly plans is provided on the supplied pages.

Summary

Expiry Manager is a reminder and date-tracking service for documents, subscriptions, and compliance dates. It combines Smart Scan date extraction, configurable reminders, subscription tracking, shared workspaces, and privacy controls. Free covers core personal tracking with limits; Premium at $4 per month lifts item and feature limits; Teams at $6 per month adds shared responsibility for up to 5 members. The system is designed to help users act before expiries become urgent.